KFintech e-voting System

This website and its content is copyright of KFin technologies Ltd - © KFin Technologies Ltd 2012. All rights reserved. Any redistribution or reproduction of part or all of the contents in any form is prohibited. The user may not, distribute or commercially exploit the content. Nor may the user transmit it or store it in any other website or other form of electronic retrieval system.

This website is owned and operated by KFin Technologies Ltd. The material, all design, text and images on the website, therein called “the Site”, is protected by copyright and trademark laws. The user may access the Site in several ways, including but not limited to the World Wide Web.

The use of the Site is subject to the following terms and conditions

No one is permitted to copy, broadcast, download, store (in any medium), transmit, show or play in public, adapt or change in any way the content of these web pages for any other purpose whatsoever without the prior written permission of KFintech. KFintech has taken reasonable care to make sure that the information appearing on the web site is accurate and up to date.

KFintech respects the intellectual property rights of others and requires that Site users do the same. In case the user find any infringement, the user may notify us. The user may keep in mind that vague, wild and bald allegation may be taken seriously as it can tarnish the image, reputation and goodwill of KFintech

Send the written communication to the following address (by certified mail):

• KFin Technologies Ltd, Selenium Tower B, Plot Nos. 31 & 32 | Financial District Nanakramguda |Serilingampally Mandal | Hyderabad - 500032

Links to external websites/portals

Hyper linking is of two categories, providing links to external websites and the second one is linking pages with in the website. The policies governing the respective links are given below.

At many places in this website, the user may find links to other websites/portals. These links have been placed for their convenience. KFin Technologies Limited is not responsible for thecontents and reliability of the linked websites and does not necessarily endorse the views expressed in them. Mere presence of the link or its listing on this website should not be assumed as endorsement of any kind.

At many places in the website there are links pointing to other pages of the website. Website administrator is responsible to ensure that the links work all the time. From time to time or whenever there is an up gradation, revision change, and change in hardware on which the application is hosted the administrator checks the website for any broken links with-in the website and make necessary corrections if required.

Links to the KFin Technologies Limited E voting website by other websites /portals

Prior permission is required before hyperlinks are directed from any website/portal to this site. Permission for the same, stating the nature of the content on the pages from where the link has to be given and the exact language of the Hyperlink should be obtained by sending the request to website manager as per the contact us section in the website.

Thanks for visiting the website https://evoting.kfintech.com. We collect basic information like names & email ids for responding to the Queries of the Shareholders. Information collected and stored automatically.
The information we collect and store about the users visit is listed below:

• IP Address of the Visitors.
• The date and time the user accessed our site
• The pages/URLs the users have visited and
• The referring website from which the user had come to visit the website.

Cookies
Cookies used do not collect personal information and are non-persistent. Cookies are not used to determine the personal identity of anyone who is merely visiting Site.

Collection and use of Personal information
KFIN TECHNOLOGIES LIMITED only collects information that is provided to it voluntarily when a user completes the user's name, address and any additional details the user chooses to provide electronically in any applications, e-mails or use of the "Contact us" portions of this Site. Users do not have to give KFIN TECHNOLOGIES LIMITED personal information to visit this site. KFIN TECHNOLOGIES LIMITED has implemented information security measures to protect this information and keep it in strictest confidence. KFIN TECHNOLOGIES LIMITED does not provide any representations, warranties or guarantees that personal information so volunteered will be protected against loss, misuse or alteration. KFIN TECHNOLOGIES LIMITED may retain the content of electronic submissions, applications, emails or other use of the "Contact us" portions of this Site, including the e-mail address from which the transmission was sent and responses thereto in order to handle any follow-up. A user is deemed to have provided the user's permission to the collection and use of information for the purposes set out herein by using the site.

Email management - collection of Personal Information:
Currently KFIN TECHNOLOGIES does not record any of the personal details such as Email ID. But In future if we need to send out any communicate, the user email address will be recorded if the user chooses to disclose. The email ID so collected will only be used for the purpose for which the user have provided it and will not be added to a mailing list. Their email address will not be used for any other purpose, and will not be disclosed, without their consent. If the user are asked for any other Personal Information the user will be informed how it will be used if the user choose to give it. If at any time the user believes the principles referred to in this privacy statement have not been followed, or have any other comments on these principles, please notify the webmaster through the contact us page. Note: The use of the term “Personal Information” in this privacy statement refers to any information from which their identity is apparent or can be reasonably ascertained.

Site Security
KFIN TECHNOLOGIES LIMITED has taken steps to safeguard the integrity of the data and prevent unauthorized access. These measures are designed to prevent corruption of data, block unknown or unauthorized access to our systems and information, and provide reasonable protection of private information in our possession.

Once the Scrutinizer issues the Results. The same will be published by the Company within 3 days of the Closure of General Meeting. The data will be maintained for 6 months from the General body Meeting.

Feedback from the visitors is the best way to judge a website’s performance and make necessary improvements. KFIN TECHNOLOGIES has an customer satisfaction analysis process and the results will be analyzed to carry out the changes and enhancements as suggested by the visitors. The Queries raised through Feedback form will be at evoting@kfintech.com. An auto acknowledgement gets triggered to the Shareholders. The same will be redressed within 24hrs or maximum within a week time.

KFIN TECHNOLOGIES LIMITED’s e-Voting system handles critical activity of on line voting of investors. E- voting is also time critical. The lapse or failure to deliver the vote in time for voting to the scrutinizer may lead to loss of vote. Hence, an Internet application for electronic voting necessarily demands an elaborate and robust infrastructure that ensures efficient execution, secured processing and guaranteed delivery of transactions. We perform VAPT Scan on Evoting Applications on yearly frequency and VAPT on Infrastructure on half yearly frequency.

Physical Security

Our servers are hosted in CtrlS Datacenter, Hyderabad. We have taken the Rack Space, Power and Physical Security with CtrlS and Hosting of Server maintained by KFin Technologies Limited only. The building is equipped with Physical Security and Biometric access to ensure that there is no entry by unauthorized personnel.

Connectivity

The hosting facility is “carrier neutral”, with redundant connections from multiple service providers.

Data Security and Back-up

All data is located on secure servers that are continually monitored and maintained. All operating systems and applications are maintained at recommended patch levels for the highest level of operating system security possible.As per our Backup policy daily full, weekly full, and monthly full backups are taken on tape media. Back-ups taken on tape media are stored at off-site at a secure location in a lock and key of the fireproof cabinet. possible.

Perimeter Defence

All servers are monitored round the clock for attempted network attacks. Industry standard Intrusion Prevention Systems (IPS Systems) are deployed to ensure that any breach of the perimeter defence is detected and dealt with immediately.

System Redundancy

The data is stored in high available Raid 1 configuration in SAN configuration. Complete redundancy is built-in at every point.

SSL Data Transmission Security

The highest level of SSL browser encryption is used to ensure that all sensitive data transmissions between the customers and e-Voting system. We use SHA 512 for hashing of password for storage and SSL– RSA 2048 Bit encryption for encrypted data transmission between the user system and application.